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Action Requested: Deadline Dates for 2008-09 Expenditures 3/6/2009 12:40 PM TO: All Staff FR: Michael Baumann, Interim Chief Finance Officer RE: Deadline Dates for 2008-09 Expenditures It is important to process all 2008-09 accounts payable expenditures in a timely manner to assure accounting for them in the correct year (2008-09 vs. 2009-10). The schedule below indicates the dates by which the appropriate department must receive the form.
For items A, B, and C the above dates are needed in order to assure the invoice is dated by June 30, 2009 or, at the very least, the purchase order to a specific vendor has been issued by June 30th in order to encumber those costs to 2008-09. Please note that iProcurement requisitioning will be closed for all input ordering beginning May 1, 2009 at 4:00 p.m. and will open again for input of 2009-10 orders on June 1, 2009. Few exceptions will be made to the above timelines, please communicate this information to others in your area that may be affected. Regarding P-cards: for the fiscal year ending June 30, 2009, the district will post all the transactions from the last statement (ending around June 15, 2009), and all transactions from June 16, 2009 to June 30, 2009. This includes all transactions that actually post to your US Bank P-card account by these dates, not necessarily transactions that you make by June 30. There can be a two-to-three day lag time from when you make the purchase to when it actually posts to your account. Payments: Please process all payments as soon as possible in May and June in order to guarantee payments by fiscal year-end (June 30). Please do not wait until the last day. Get your orders in as soon as possible if they are to be recognized in 2008-09. Thank you. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||