TO:                  All Principals and Program Administrators

FROM:            Lois Rockney, Chief Business Officer

RE:                   Purchase of Food

Business Office Procedures can be found on the Business Office website at www.businessoffice.spps.org.  Please refer to these procedures when you have a new employee that will be working with payroll, paying invoices, or purchasing supplies; if you have questions about payroll, paying invoices, or purchasing supplies; and/or whenever you need to quick reference business office expectations.

From time to time, changes are made to the Business Office Procedures in order to comply with law or to update the procedures to make them more relevant.  A most recent change to the procedures was the purchase of food with school district funds.  This procedure details the circumstances under which the purchase of food is appropriate, which as you may recall, are very limited.  If it is determined that the purchase of food is allowed, the procedure provides a maximum amount that can be spent for beverages, light snacks, breakfast, lunch, and dinner.  Those amounts have been updated to reflect an increased inflation.  The new amounts per person are as follows:

Please remember that the Business Office requires that a Food Request Approval form be completed and approved by a senior staff member prior to a food purchase.  This form is also available on the Business Office website.  Food Request Approval forms must be submitted with the invoice for the food or payment will be rejected by the Business Office.

If you have any questions, please contact the Business Office at 767-8250.

Thank you.