Action Requested: Auto Allowance Reimbursement Rate and Procedure
8/11/2008 1:15 PM

TO:               All Staff

 

FROM:         Lois Rockney, Chief Business Officer

 

RE:               Auto Allowance Reimbursement Rate and Procedure

 

 

The Board recommendation related to auto allowance reimbursement passed on

October 23, 2001 states the following:

 

“Further, authorize the administration to revise the mileage rate on July 1^st of each year, at the beginning of the fiscal and budget year, to coincide with the rate established by the IRS on the previous January 1^st”.

 

The mileage reimbursement rate established by the Internal Revenue Service (IRS) as of January 1, 2008 is 50.5¢ per mile.  However, due to the substantial increase in the price of gasoline, the IRS increased the rate to 58.5¢ per mile effective July 1, 2008.  Therefore, effective July 1, 2008, the mileage reimbursement rate for Saint Paul Public Schools will increase from 48.5¢ to 58.5¢ per mile.

                                                                                

Effective September 1, 2008 the mileage reimbursement procedure will change from paper submission to electronic tracking and submission for mileage driven on and after September 1, 2008.  The Business Office will accept and process paper mileage reimbursement requests for July and August 2008 through Wednesday, September 30, 2008.  Mileage reimbursement requests for September 2008 and subsequent must be submitted electronically.  Paper submission for September 2008 and later will be returned for resubmission electronically.

 

The electronic mileage database is available at http://mileage.spps.org, both inside and outside the district.  Users will be required to log in each time they access the database.  The username is your email user name.  The password is the password you use to access your email on the web.  Mileage distances will be calculated using information from Google Maps.  Directions for use of the form are available after logging in to the form or on the Business Office web site at http://www.businessoffice.spps.org/Procedures.html

 

 

Questions on these procedures or the form should be directed to mileage.help@spps.org

 

Thank you.